I take your privacy seriously and, in accordance with the General Data Protection Regulation, I will commit to the following:

 

I will be asking you for personal data about you and your child/ren in order to deliver a childcare service to you. I must have a legal basis for collecting this data, and there are six lawful bases:

 

(a) Consent:

The individual has given clear consent for you to process their personal data for a specific purpose.

(b) Contract:

The processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.

(c) Legal obligation:

The processing is necessary for you to comply with the law (not including contractual obligations).

(d) Vital interests:

The processing is necessary to protect someone’s life.

(e) Public task:

The processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.

(f) Legitimate interests:

The processing is necessary for your legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests. (This cannot apply if you are a public authority processing data to perform your official tasks.)

 

I will be processing your data under the following bases: Contracts , Tapestry

 

Where I require consent, I will provide a way for you to positively make a decision about the information that you make available and how this is shared.

 

This information will be collected by Chantelle as part of the child’s induction to the setting. I will be asking for this data verbally at our initial meeting and recording it on paper forms/digitally. I/We will ask for this information at regular intervals to ensure it is up to date. I/We will do this by asking you to complete and return a data form.

 

The information that I require will be:

 

Child’s name

Child’s date of birth

Child’s age

Child’s address

Parents’ names, addresses, contact numbers

Who has parental responsibility for the child

Emergency contact names, addresses and contact number

Home language

Child and/or parents’ National Insurance number

 

The following are classed as “special category data” and I must therefore ensure that I meet one or more of the conditions of Article 9 of GDPR as well as the legal bases above:

Child’s doctor’s name and contact number

Health clinic/health visitor

Child’s NHS number

Any allergies/medical history/ requirements

Information about immunisations

Whether the child has any special educational needs or disabilities

Ethnic group

Religion

 

My condition for processing special category data is:  Child’s doctor’s name and contact number, Child’s NHS number, Any allergies/medical history/ requirements, Whether the child has any special educational needs or disabilities, Ethnic group

I am required to hold and use this personal data in order to comply with the statutory framework of England/Wales, Ofsted/CIW, the Department for Education and my local authority early years team Norfolk . It will also include photographs, video, or audio recordings of the child. This data will be used to:

 

support your child’s development

monitor and report on your child’s progress

share information about activities in our setting

contact named people in an emergency

share with other professionals in accordance with legislation

ensure a contract of service is delivered and maintained

ensure that this setting receives the statutory funding for which it is eligible.

 

This data may be, when necessary, shared with:

 

Other professionals supporting your child, for example health visitor, pre-school, nursery, school, other health or education professional

My local authority through the Free Childcare and Early Education Entitlement headcount and annual Early Years Census (England)

Ofsted

 

 

If you would to see a copy of the information I hold and share about you or your child then please contact myself

 

I am required by law to keep some information about your child for a period of time after a child has left the setting. I will keep a record of this and dispose securely at the correct time.

 

Please see my data protection policy or confidentiality policy for further information on data sharing, safe storage and your rights to access your data.

 

 

Updated: 26/01/2021